Attention owners and operators of long-term healthcare facilities. Operating a healthcare organization is challenging enough without worrying about new and ever-changing government provisions. In today’s post we will examine an ACA quality-of-care regulation called Payroll Based Journal (PBJ).

Payroll Based Journal became effective for the quarter starting July 1, 2016 with the first submission to the PBJ system due no later than 45-days after the quarter ended November 14, 2016.

What is Payroll Based Journal?
Payroll Based Journal is mandated staffing and census data from long-term health facilities that the Centers for Medicaid & Medicare Services (CMS) began collecting. CMS created a free system for long-term healthcare facilities to send the reports to. The system is called the Quality Improvement and Evaluation System (QIES). CMS requires the following details in the reports:

  • A unique employee ID for each direct staff care provider (no SSN’s allowed).
  • A complete, accurate record for each facility that identifies their direct care staff (includes agency, contractors, and certified medical personnel as defined by CMS).
  • Residence census details (Medicare, Medicaid, other).
  • Direct care staff turnover and tenure (start and term dates).
  • Total hours of care provided by each category of staff per resident per day including start and end date and the hours worked per individual.

Whew! That’s a lot of details! But don’t panic. Express Data Systems has a solution for you to meet the PBJ reporting legislation. Our Workforce Management Suite will help you track and manage your associates so that the process is smooth and simple. With our automated, innovative tools you’ll be able to avoid PBJ penalties and reporting delays.

Workforce Management Suite from Express Data Systems includes TimeWorksPlus and TimeSimplicity – the dynamic PBJ duo that automates data collection, PBJ report creation, and data submission.

TimeWorksPlus is an automated timekeeping system that not only tracks employee hours to the minute but also job codes. It has a built-in audit trail that enables you to meet the demands of an audit.

TimeSimplicity is an advanced scheduling system that tracks shift coverage and proactively identifies gaps in necessary staffing as mandated for providing quality of care. Communication is indispensable, and with TimeSimplicity’s text and email collaboration and its Trade Board features, it empowers staff members and supervisors with clear lines of communication to resolve staffing issues within a few minutes.

The TimeWorksPlus mobile app is called TimeWorks Mobile. It enables staff members to punch in or out via their mobile device, which means your tracking of hours continues without a hitch when staff members are working off-site.

Contact Express Data Systems for information regarding WorkforceHUB™UPGRADE TODAY

Express Data Systems offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our Express Data Systems ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to schedule a demo.

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